You can save money and enjoy the convenience of accessibility and
collaboration if you tap the internet to store and back up your data.
Cloud service providers such as Dropbox, Google Drive and Box can make
it easier for you to store and retrieve your data online but despite the
growing popularity of cloud storage services and the benefits that
these offer, you should be cautious of the implications of having to
depend on the internet for keeping copies of your data. Storing your
data online without observing precautions and security measures can get
hackers and unauthorized users to access and even modify the files that
you have stored online. To keep your data secure, here are some of the
practices that you should observe every time you store your files
online:
- Do not Use Your Cloud Storage Account to Store Sensitive Information
A lot of people think that because online cloud service providers
employ state of the art methods to secure the data that are stored in
their servers, it is safe to store confidential and sensitive data
online. Cloud storage is not meant for keeping sensitive files. You
should therefore avoid using your cloud storage account to store data
that you do not feel confident sending through your email. Your
passwords, credit card details and online banking credentials should not
be kept for safekeeping online because these data can be compromised in
case of hacking incidents. Hackers who are able to get through your
account can take advantage of the sensitive data that you have to access
your email, credit card and bank accounts. The best way to keep your
sensitive information is still the old school way. You should memorize
the information or write the details down and keep them in a secure
location.
- Avoid Recycling Passwords
You may already be familiar about the importance of choosing hard to
guess passwords. You can make it more difficult for hackers to access
your files and data in your cloud storage account if you use a
combination of letters and numbers as password. Still, you increase the
risks of your account getting hacked if you recycle passwords you have
already used on your other online accounts. Even if you have chosen a
good password, reusing it from or for your other online accounts can be a
costly mistake. If you are using the same password for your email and
your cloud storage account, for example, and scammers are able to phish
your email’s password from you, your cloud storage account can also get
compromised because both accounts use the same log in credentials. The
same holds true with your RingCentral account. You should have unique
log in credentials for your accounts with web based
phone service providers to
avoid unauthorized access and usage. You should also see to it that you
change your password from time to time. Changing your password often is
an effective security measure that can protect your cloud storage
account from unauthorized access.
- Password Protect Your Files
You should have a backup plan in case somebody manages to crack your
password or bypass your cloud storage service provider’s security
measures. You can do this by encrypting your files for an additional
layer of protection. Before uploading your files for storage online, try
to password protect them so they cannot be easily viewed or accessed
regardless if your account’s security gets compromised. You can use
file compression tools for creating a password protected zip file. You
may also want to use Cloudfogger, TrueCrypt and BoxCryptor to encrypt
the files that you will upload and store.
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